Tips on Researching Institutionalized Ancestors

Where are Asylum Records?

As you've probably already figured out, when it comes to researching institutionalized ancestor's it’s not locating them that is the issue; the problem is how to access the records. Is it even possible? In the post Mental Health Facilities and State Hospital Records, 4 Jan 2010, the case of 3rd Great-Uncle Willis Cox and his daughter Freddie Reba (Cox) Looney from Coffeyville, Kansas and Washington County, Oklahoma, respectively, was shared. As I mentioned there, “not everyone can boast that at any given time one, or more, ancestor was being treated in a State Hospital, but I usually exclaim that my family actually had a wing at the Kansas - Osawatomie State Hospital, also known as the State Insane Asylum." But locating other ancestors scattered across the USA, have been a bit more challenging. (Read Stalking Irish Madness and Me, 11 Jan 2010). 

Where to Start

The first step is to confirm your ancestor’s whereabouts. Using the following records/documents will assist you in determining where your ancestor may have been institutionalized: 

• census records
• cemetery records/tombstones
• death certificates
• probate records
• court records
• obituaries 

Finding Records

Every state has has in place statues specifying the distribution, and release of records of the mentally ill.  Many of the earlier records were discarded, leaving perhaps just an index to past patients holding minimum information. The Kansas Statute 65-5603, specifies the information that can be released for family history research.  "Examples include: dates of birth and death, dates of stay, names and addresses of family members.  Medical information, including the DIAGNOSIS, is not open." To obtain copies from these records, researchers must  submit a request form with payment.

This is the case for the Topeka Kansas State Hospital Records. Although microfilmed records are held at the Kansas Historical Society for patient case files from 1872 until the 1960 "only familial relations of deceased patients and living former patients can request information from these records." 

Other states, like Minnesota have year restrictions for retrieving hospital records. In Minnesota there is a 50 year hold on all records from the date of admittance. Accessing these restricted records from the Minnesota Historical Society requires a signed "Application and Use Agreement." For more information  on privacy and genealogy research read:  Privacy Restrictions Keeping You From Research?

Why So Challenging?

Prior to State Statutes, often state hospitals like Osawatomie, Kansas discarded the patients’ original files. However, often indices of past patients are still on record. But to successfully obtain a copy of the medical file, the researcher must broaden the search.

For many states, like Illinois, state mental hospital records are "closed". Researchers will have to piece information using death certificates, military pension records (sometimes widow pension requests), probate records (sometimes closed if assigned to custodian), cemetery records, and local newspapers to obtain sufficient information. We have also seen copy of medical records submitted and filed with court cases. 

A complete 100+ page medical record of Willis Cox’s including his examination records, and doctor's observations at the State Hospital were held with his Civil War Pension records. In the "Survey for family medical history" a bit of information from the attending physicians also mentioned his daughter, Freddie Reba’s convalescent time at the State Hospital.

In addition to the sources mentioned above, and exhausting your State Archives and Historical repositories be sure to do a keyword search at the familysearch.org website.  Here you will find a variety of state hospital records. For example, the Family Search microfilmed New Orleans (Louisiana). Insane Asylum, Records of the Insane Asylum, 1858-1884 contains records on entries and releases of patients. 

  

Kathleen Brandt

Website: a3genealogy.com

Accurate, accessible answers

a3genealogy@gmail.com

Tips to Saving Old Photos

Photo taken 1911, Anthony, Harper County, Kansas. 

Morris Porter (baby) with grandmother Nola (Morris) Wells Jackson. 

It doesn’t take much for a family historian to scream. We get excited with every find of a new ancestor, with every little hint to locating the needed historical document, and meeting faraway cousins - all screams of joy, usually followed by our “happy dance.” But we scream the loudest, and of horror, when we pull out that favorite old photo of the sod house, or of a pivotal ancestor and we realize it is fading, and what is left are clear marks of years of abuse. Time to search for solutions to save our family history, and preserve the places and faces for future generations.   So what to expect?

I turned to Joseph Witkowski, better known as PhotoFixer Joe, located in the Kansas City area.  Photofixer Joe came highly recommended by Jenna Mills of Desperately Seeking Surnames. Thanks Jenna!

Goals for Restoration:

• Goal 1 was to bring life back into the photo
• Goal 2 was to display my ancestors on the walls of my 1904 home. (Thought they’d feel comfortable there.)
• Goal 3 was to preserve the original photo. I was welcoming the thought of less hand touching and exposure to the elements, while still sharing with cousins who clearly have the propensity to touch every detail of the original photo in between licking their fingers dripping of Kansas City Barbeque sauce.

Meet Photofixer Joe

I had the pleasure of interviewing Joe. I did not include below the question: “What is the basic process?” But the answer included hints on scanning, use of Photoshop, and proper printing. Visit the PhotoFixerjoe.com website for more information. .

Q1. Tell me about your current business. What are you doing exactly?
The mission statement of the business is “helping restore your memories”. I restore and repair damaged and faded photographs that are either historically or emotionally important to someone. 

Q2. When did you start the business?
Photofixerjoe legally started as a business in 2011.  However, my education in the darkroom and printing process began 40 years ago when I built my first in home darkroom.  I am a huge fan of Ansel Adams and read somewhere that he tweaked his photograph “Moonrise over Hernandez” for about 10 years before he was fully satisfied with his print.  I was really curious about what he would have tweaked for 10 years and that began the journey of “manipulating” images.

Q3. What is your target market?
My target markets are individuals and organizations that are serious about restoring their memories and understand the level of effort involved in this process. It requires an in depth knowledge of whatever software you are using and a lot of patience. The photograph of your family living in the home built from mud took about 20 to 25 hours to restore. 

Q4. How did you come up with your business idea?
 I purchased my first digital camera about 12 years ago.  It was 3.2 megapixel and I paid close to $1,000.  I think you can get one of those as a gift with a gas fill up nowadays.  I needed to process my own prints and purchased the Photoshop 5.0 software.  We are now on Photoshop 13 (CS 6).  The software was designed with the darkroom process in mind but with greater flexibility.  I had fun with changing people’s hair color, adding hair to my friends that didn’t have it and adding other elements into the picture that were not present in the original image. It evolved from doing silly things to making minor repairs.

Q5. How do you choose which projects to accept?

 The projects that most interest me are old and damaged family photos from the 19^th and 20^th century.  I really enjoy studying the images and learning a bit about the people in the picture.  I even make up my own stories. I had coin collection when I was young boy and I would think about the people who had the coins and the places the coins may have traveled. I had a fairly active imagination which has helped in the art part of restoration.  I also enjoy working on WWII images as well as color faded pictures from the 50’s. 
Q6. What has been the hardest project and what made it so hard?
My hardest project has been the restoration of a damaged picture of a woman, when she was a young girl, with Elvis Presley. Besides the damage, the colors were faded and it was a small snapshot.  I knew what a great memory this was for the woman and trying to get the image closer to her memory of the moment was a challenge but I made it happen.  I really felt great about her reaction.

Q7. What was your favorite a3Genealogy photo that you restored? Why did you like restoring it?  So far, it’s been the image of the family near the mud home.  I thought this was just a great picture that really needed to be restored.  It looks like a very proud family.  They wanted to show the world they were doing OK by including their two horses and standing outside their home. Everyone but the husband is looking at the camera.  In those days the film was very slow which meant the exposure took a few seconds and you had to be very still. This means he was looking away on purpose.  That is very cool and it makes me wish I could spend some time with him.  The lady having her glasses on adds a level of sophistication because of the use of technology to help improve quality of life.  It also shows they were very connected to the outside world.  She did not need to wear the glasses for the portrait but did.  Just the fact that they had someone take the portrait also shows a level of affluence. I can go on (that darn imagination) but will stop here.

Q8. How do you price a project?
 Pricing depends on the level of effort.  It does not take a lot of time to restore a color faded photo from the fifties (how about that for alliteration).  If that is all that is involved I would charge $25 and included is a small digital file for social media use and a large digital file for printing purposes.  Simple restorations would be anywhere from $50 to $100.  For example, your photo with the woman and infant would be right at $100 or maybe just slightly higher.  Extensively damaged photos would need to be quoted.  All quotes would be provided after I scan the image. Damage that is not visible on smaller prints shows up on the enlarged scan. You can request a custom printed file on high quality paper all the way up to 17 X 22 for an additional charge.  Actually, I can print a wall sized mural that would be made up of 17 X 22 segments.  Prices are posted at www.photfixerjoe.com.

Q9. What do you do for fun?

All aspects of photography are fun for me and I love to travel to get exciting images. My wife and I went to Africa in Sept of 2012 on a photo safari.  We loved the experience so much that we are going back March 2013.  We are both Black Belts in Tae Kwon Do and I am also a Scuba Dive Master.

I will share additional restorations April 2013.

Kathleen Brandt

Website: a3Genealogy.com

a3genealogy@gmail.com

Understanding Ancestor’s Dissolution of Marriage

Separation,  Maintenance or Divorce Records 

Our ancestors did not always live in marital bliss. Legal separations and divorces, although not common, were available. Since legal separations and divorces were Court ordered they give us extensive genealogical data.

Genealogy Data from Records
Besides the names of the couple and date of marriage and divorce, you may also find the couple’s birth dates as well as names and births of children. These records may also provide detailed reasons for divorce and property owned, revealing the life-style of your ancestors. 

Where to Find Early Divorce Records
In Colonial America these records may be found in the early books of Judgments and Decrees. Know, however, due to the legal difficulties and restrictions of obtaining a divorce, it is possible that your ancestors remained married, yet legally lived separately by posting newspaper advertisements. Newspaper announcements to dissolve a marriage were also accepted as a form of legal separation in Colonial America.

Divorces from Medieval Europe to Colonial America
If we consider the social norms for women during Medieval Europe we first understand that, in general, married woman did not have a separate legal existence from her husband. And although a bit more liberal, this basic accepted social norm was carried to Colonial America.

Divorces were not easily obtained through the Court systems due to the many restrictions; and, Church declarations of your eternal demise discouraged the practice. Filing for divorce wasn’t even available in all of the Colonial states prior to the Revolutionary War.

Prior to 1747, adultery was the only official reason for a separation or divorce, in those states that allowed it.  And, it was really only available for the privileged. Even then, the couple was often still legally married and could not remarry, since they were granted a “divorce a mensa et thoro.” 

What is “Divorce a Mensa et Thoro?”
“Divorce a mensa et thoro” actually means “divorce from bed and board.” Today we would call it a legal separation, but we have lost the historical advantages of it. The “divorce a mensa et thoro” legally allowed the couple to live separately but their marriage was still in tack in the eyes of the church. Surely community rumors said otherwise, but by law they were still legally married.

The “divorce a mensa et thoro” allowed the couple to meet all the church requirements and therefore they could be blessed and buried with the “Saints.” The divorce ( a sinner) was not allowed to be interred in the Church cemetery, since they “ couldn't inherit the kingdom of God” anyway.

There was also a stigma for children if their parents were divorced, so this too was avoided if you just lived separately under a separate maintenance agreement. If a child was born after the separation, a Church baptism was still possible, since the child was “legitimate.” Avoiding the wife’s embarrassment of being destitute, the husband was still responsible for the life style of his wife and children, albeit across town.

“Divorce a mensa et thoro” or marital separation, existed in Rhode Island as early as the mid-seventeenth century. 

After the Revolutionary War
If adultery cruelty, abuse, or abandonment could be proven a couple could dissolve their marriage more readily after the American Revolution, even though grounds for divorce remained limited until 1798.

By the early nineteenth century, divorces were granted in almost every state. However, legal divorces still carried restrictions. Generally, in the case of adultery or cruelty, only the innocent party was legally freed to remarry. This is equal to the divorces we have today.

These early divorces ("divorce a vinculo") did not necessarily allow the guilty party to remarry, except upon the death of the innocent party. To avoid this, many of the guilty (mostly men) left the community and left their past behind them, remarrying freely

Kathleen Brandt
Website: a3Genealogy.com
Accurate, Accessible Answers

(Originally published 17 Sept 2010; Separate Maintenance or Divorce Records )

Analyze Lands of Virginia and Kentucky

Virginians Granted Kentucky Land
Have you ever analyzed your Kentucky ancestors? If you get back far enough, you will find that many came from Virginia. Did you know that Kentucky was part of the Virginia Commonwealth? By following wars and the laws, you may be led to your early Virginian and Kentucky ancestors.

Looking at early Kentucky maps, it becomes apparent that south of the Green River is consistently designated as reserved territory. This is really obvious when researching the Mammoth Cave area in south central Kentucky, which is now a National Park, but at one point this massive set-aside land was the home of about 13 or more churches, residences and many cemeteries (few still remaining). Our research of this Mammoth Caves National Park and a few targeted early residents carried us back to the Revolutionary War and the French and Indian War. Yet Kentucky did not become a state until 1792.

War Impact

An often forgotten war in our genealogy research is the French and Indian War, 1754-1763. Perhaps you haven’t traced that far back yet, but it will probably prove to be significant in your Kentucky ancestors’ research. This war between British American and New France colonies left a paper trail since Virginia soldiers’ were awarded land grants in lieu of pay; leaving the researcher a wonderful collection of early Virginia-Kentucky ancestors’ land records. (The same is for Virginia-Ohio ancestors).

What are Bounty Land Warrants?

Our early military-active ancestors were enticed to join war efforts by the promise of “bounty land warrants.” Soldiers were able to first apply for the coveted warrants. If granted, the warrants on file confirmed the soldier and the number of bounty land acres he was entitled to based on his rank and other useful genealogical data is provided. 

Bounty land acres were reserved specifically for the purpose to pay for military service. For Virginia militia, land was set-aside in “Kentucky” for the soldiers (or heirs) to claim. Between about 1773 - 1792, Virginia soldiers, or their heirs, received warrants for bounty land. The land was located in what is Kentucky today. After the Revolutionary War, Kentucky was formed and designated from Virginia. Virginia Revolutionary War soldiers were also offered bounty land in Kentucky and Ohio. At least 4748 bounty land warrants were issued by Virginia to Revolutionary War veterans. The warrants authorized surveys of the soldiers’ land. A soldier was able to surrender his bounty land warrant for a land patent, resulting in ownership of the land.

Where are the Records?

The original warrants are held at the Kentucky Land Office, in Frankfort, KY and have been microfilmed by the Family History Library (FHL): Virginia Grants, 1782-1792. Be sure to also review the Old Kentucky Grants (1793-1856) microfilms held at the FHL. 

A vital resource to our Mammoth Caves area research was the FHL microfilm rolls of the Grants South of the Green River, 1797-1866. The land south of the Green river was also reserved for Virginia soldiers. 

Top research resources:

1. Kentucky Land Office, Frankfort, KY 
2. County Tax List,  held at Frankfort, KY also reference ancestry.com
3. Preemption Receipts and Warrants from the VA Land Commission from the Library of Virginia, Richmond VA.  
4. Kentucky Land Office Online Database: Virginia and Old Kentucky Patent Series 

For More Information

The process of Warrants to Patents has been simplified in this article. Much deeper understanding of the law is necessary for a successful search. Here are two places to begin:

• The Library of Virginia
• Kentucky Land and Property Family Search Wiki

Kathleen Brandt
Website: a3genealogy.com
a3genealogy@gmail.com

Accurate Accessible Data

Confederate Records for Free, Slave, White and Black

Confederate: Chimborazo Hospital, Richmond VA

Confederate Hospital Records

Many Confederate records were destroyed, often on purpose, so when we discover a useful resource for genealogical research of Confederate ancestors, we do a happy dance. Record Group 109, War Department Collection of Confederate Records holds the captured or surrendered “Rebel Archives, ”but it’s the Records of (Confederate) Hospitals, RG 109.8.4, that provides additional information on our individual ancestors that served the Confederacy.

A Good Place To Start

The Confederate Congress passed the “Act to better provide for the sick and wounded of the Army in Hospitals” on 27 September 1862.  However hospital records are dated as early as 1861: Record Group 109.8.4, Records of (Confederate) Hospitals.  Although not complete, you may find your Confederate ancestor listed or named correspondence and documentations included in the Records of the Medical Department, Confederate War Departments, 1861-1865.

  

If your ancestor was hospitalized in the Richmond Virginia area, there were many beds. The records of each of the area hospitals should be checked but the Chimborazo Hospital  in Richmond, VA was the largest, with an 8000 patient capacity; and Winder Hospital, with a capacity of 5000 patients, also in Richmond.

If you find your ancestor in a nearby Confederate Cemetery, be sure to check the records of the closest hospital. For example: the Shelby Springs Confederate Cemetery listings has 105 graves listed on Find A Grave, many of the veterans interred here were patients at the Shelby Springs Confederate Hospital.

What to Expect

Besides listings of patients, and officers, the researcher may also find their Civil War Confederate veteran in the collection of hospital musters, lists of medical officers, lists of patients, soldier discharges, and more in Record Group 109.8.1 and Record Group 109.8.2. A bonus, should it be located, is the “Soldier’s Furlough Passes.” These records can be located in RG 109.8.2 Records of Medical Directors.  Again, not complete, but the passes provide the dates of when a solder was furloughed from the hospital and furlough information directed to the soldier.

As for vocabulary on these records, know that muster rolls were personnel lists and records to include the wage amounts.

African American Confederate Ancestors

There are few records that record the black that serviced the Confederate military. However, the collection of medical records gives an account of African Americans that served in a medical facility as a civilian employee. Civilian employees may have been cooks, laundresses, etc. The recording of black Civilian workers varied between medical facilities. Know that not all hospitals recorded their black civilians or slaves. However, if available the African American records can be found in the hospital muster and clothing rolls, 1861-1865, RG 109.8.1. Most of the muster lists provide the employee, the name of owner and the date of service, and type of service. Even slaves who were placed at medical facilities are listed, but only by first name. As usual, to conduct your slave research, a slave master must be known, but they are named on these records.

In Richmond hospitals there are five (5) Confederate volumes targeting the African American workers.  These volumes are not indexed, but available:

• List of colored employees, General Hospital No. 21, 1862-1863 (Vol. 14)
• Lists of employees and accounts for food purchased, Chimborazo Hospital No. 1, 1862-1865 (Vol. 307) 
• Record book, Chimborazo Hospital No. 1, 1862-1865 (Vol. 310)
• Lists of employees, Chimborazo Hospital No. 2, 1862-1865 (Vol. 85)  
• Jackson Hospital, lists of employees, Division Nos. 1-4, 1863-1864 (Vol. 187) 

Locations of Hospitals

A listing of these Confederate States assigned hospitals with salvaged records is below.

Alabama

Fort Morgan Hospital, 1862-64

Ross General Hospital (Mobile), 1861- 65

Shelby Springs General Hospital, 1864-65

Arkansas

Rock Hotel Hospital (Little Rock), 1862-63

Georgia

Walker General Hospital (Columbus), 1864-65

General Hospital No. 1 (Savannah), 1862-64

Additional hospitals at Dalton, 1862-63, and Macon, 1862-65

Kentucky

Bowling Green Hospital, KY, 1861-62

Louisiana

            Shreveport General Hospital, LA, 1864-65

Mississippi

Lauderdale Springs General Hospital, 1862- 63,

Way and Yandell Hospitals (Meridian), 1865

St. Mary's Hospital (West Point), 1864-65

New Mexico

Fort Fillmore, 1861-62

Dona Anna, 1861-62

North Carolina

General Hospital No. 7, 1861-65

Pettigrew Hospital (Raleigh), 1861-65

Military Prison Hospital (Salisbury), 1864-65

General Hospitals No. 4 and 5 (Wilmington) 1862-65

Additional hospitals 1863-65

Charlotte, Fort Fisher, Goldsboro, Greensboro, and Wilson,

Tennessee

 Overton General Hospital, Memphis, TN, 1861-62; 

Texas

General Hospitals at Franklin and El Paso, TX, 1862, and Galveston and Houston, TX, 1861-65

Virginia

General Hospitals No. 1-27, 1861-65

Chimborazo Hospital, 1861-65

 Howard's Grove Hospital, 1862-65

Jackson Hospital, 1861-65

Camp Winder General Hospital, 1861-65

Danville, 1862-65

Orange and Farmville, 1861-65

Petersburg, 1861-65

Williamsburg, 1861-64

Kathleen Brandt

www.a3Genealogy.com

Accurate, accessible answers

Using U.S. Congressional Serial Set, Part II

Black History Month

Yes it’s black history month, but family researchers with slave ancestors or those descendant of slave masters must tap slave and free-colored records year round. Why? Because these collections hold our history; a great part of the US history. So, here’s the highlight on slave and free-colored research using the U.S. Congressional Serial Set.

Using Serial Set to Research Slaves and Slave Holders

The U.S. Congressional Serial Set, filled with genealogical tips, hints, and treasures, is not getting its fair share of attention by genealogists or other historical researchers. I can’t think of one reason why this free-resource is not being perused on a regular basis. It’s full of what we love – gossip, scandal, court cases and names of both supportive and vile neighbors. It covers topics on women, African Americans, Native Americans, students, soldiers, sailors, pensioners, landowners, and inventors. Is this not the genealogists’ dream?  And as already mentioned – it’s free (with a library card).

If you use the keyword  “slaves” there are 659 occurrences  Some of these documents give us social history and legal proceedings void of ancestors’ names and may be deemed less than helpful to the researcher. But, the collection also includes claims for slaves killed in the military – especially useful if you are stuck in the War of 1812 era, pension appeals, land disputes, and even emancipation information like that of  Jane Hall (above).

Emancipation Papers: Francis Hall and Others.

Maryland slave Jane Hall, born 1799 ran away from her master in 1820 and subsequently was manumitted (as were her heirs) by Alexander Claxton in 1821. (Francis Hall, 55th Congress, 1st Session, Senate, Rpt No. 123).

Pension: Richard Jackson 22 Jul 1890 

Many pensions were settled at the congressional level and the US Serial Set has detailed accounts of the requests, proposals and appeals.  Richard Jackson, a slave and teamster for the Union Army was shot, captured and imprisoned, attempted an escape, shot again. The account is pretty detailed, and it also gives his slave master’s name as Dr. Charles J. Manning. (Serial Set-ID:2815 House of Representatives, Report No 2784, 51^st Congress, 1^st Session).

Land: On the Application of a Cherokee Indian Woman to Sell a Reservation of Land Which Was Made to Her Husband, Who was Adjudged to be a Runaway Slave. 

 A difficult research project is the intermarrying of Native Americans and African Americans residing in the southeast. A report dated 8 Feb 1831 documents Sally Johnson, a citizen of the Cherokee Nation in Jackson County, Alabama married a runaway slave Peter Johnson. Peter was “reclaimed by his master.” The legality of selling of Peter’s 650 acres of reservation land was in question. (Serial Set: A3P033 Publ. land No. 892, 21^st Congress, 2^nd Session). 

Runaway Slave Names: Benjamin Oden; 7 April 1834. 

Slave Frederick ran away from his master, Benjamin Oden in Maryland,1814. He enlisted in the military as alias William Williams and died in 1815.  Military men were entitled to bounty land and the master wanted to claim the bounty land that would have been given to William Williams, as if he were a free man. This one report gave us the name of slave, freeman alias and master. (Serial Set-ID 262; Benjamin Oden, Rep No 392, 23^rd Congress, 1^st Session, House of Representative). 

Accessing the U.S. Congressional Serial Set

If you aren’t familiar with the Serial Set, be sure to read U.S. Congressional Serial Set for Genealogists, Part I. The Serial Set is an online resource available via your local library that subscribes to HeritageQuest Online; and, it’s accessible remotely using your home computer with a library card.

Kathleen Brandt

a3Genealogy.com

Accurate, Accessible Answers

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Kathleen Brandt

a3genealogy@gmail.com

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